Filing Verification Gateway for Perth In-House Counsel: A Pre-Lodgement Check on AI-Assisted Drafts Before They Leave Your Team

You run a small legal function inside a Perth-listed company. Your team is three lawyers and a paralegal, and the volume hasn’t shrunk — contracts, regulator correspondence, board memos, the occasional court filing through external counsel. Everyone is using AI to draft. You’ve written an internal AI-use policy, but you have no mechanism to actually verify a document complies with it before it goes out the door. The Australian Solicitors’ Conduct Rules apply to every admitted solicitor on your team under the Legal Profession Uniform Law, which commenced in Western Australia on 1 July 2022. The Filing Verification Gateway is the pre-lodgement checkpoint that runs the checks your policy says should be run.

The problem

AI-use disclosure non-compliance is not a single failure mode — it’s a cluster. A draft might contain an unverified citation. It might be substantively AI-drafted without the disclosure your internal policy requires. It might be sent to opposing counsel or filed in a matter where the court has issued directions about AI use, without anyone on your team checking those directions. For an admitted solicitor working in-house, the Australian Solicitors’ Conduct Rules still apply — including the duty of candour to the court (Rule 19), the duty to act in the best interests of the client (Rule 4), and the obligation to deliver legal services competently and diligently (Rule 4.1.3). The Law Council’s 2026 review of the ASCR is actively considering amendments responsive to “new and emerging developments and expectations in legal practice and professional obligations.” Generative AI is squarely within that category. The gap most in-house teams have is not policy — it’s the mechanism between policy and lodgement.

What the Filing Verification Gateway does

The Filing Verification Gateway is the orchestration layer of RuleCheck by Exegesis. It takes a draft filing — .txt or .md — and runs a battery of pre-lodgement checks in a single pass, returning a consolidated readiness report. The checks include citation verification against an Australian authority registry (Federal Court, Federal Circuit and Family Court, High Court, State Supreme Courts including the Supreme Court of Western Australia, AustLII), AI-use disclosure pattern detection, structural conformance, and configurable internal-policy rules your team defines. The gateway is deterministic: it does not send your draft content to an external LLM, it does not generate new legal content, and it does not retain documents beyond the configured retention window. For an in-house team, that posture is the point — the tool sits inside your governance perimeter rather than expanding it.

How it works

  1. A lawyer or paralegal uploads a draft (.txt or .md) to the RuleCheck gateway at rulecheck.onrender.com.
  2. The gateway orchestrates the underlying checks in parallel: citation verification, AI-disclosure pattern detection, structural checks, and any internal-policy rules you’ve configured (e.g., “every document over 1,500 words must contain an AI-use declaration block”).
  3. Each check returns a structured finding — pass, flag, or fail — with a recommended action.
  4. The gateway consolidates the findings into a single pre-lodgement report in markdown, suitable for archiving against the matter or contract file.
  5. Your team resolves flagged items, re-runs the gateway if needed, and lodges with an auditable record of the pre-lodgement check on file.

Why this matters in Perth

Western Australia came into the Legal Profession Uniform Law on 1 July 2022, adopting the Legal Profession Uniform Law Australian Solicitors’ Conduct Rules 2015. Every admitted solicitor on a Perth in-house team is therefore bound by the ASCR, regardless of whether the work is litigation, transactional, or regulatory. In-house functions in WA’s resources, energy, and infrastructure sectors generate filings and correspondence that touch the Federal Court, the Supreme Court of Western Australia, the National Native Title Tribunal, and a long list of regulators. Each of those forums sets its own expectations about AI use, and those expectations are moving. A pre-lodgement gateway that runs the same battery of checks on every outbound draft — and produces an artefact you can put in front of your GC or board — is the operational answer to a policy commitment that would otherwise sit on a SharePoint page.

Sources

Exegesis capability references:

Join the waitlist

Join the waitlist — be the first to know when pricing and access tiers launch for Perth in-house legal teams

The Filing Verification Gateway is live in beta as the core orchestration layer of RuleCheck. We’re scoping pricing for in-house teams (per-seat, per-matter, or function-wide licence) based on what we hear from buyers. Join the waitlist and we’ll let you know when access opens — and the structure you sit in will be shaped by the feedback we collect during this window.